Payroll Administrator
Lesedi
Milnerton, Western Cape
Permanent
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Posted 24 July 2024 - Closing Date 18 October 2024

Job Details

Job Description

Job purpose statement:

The Payroll Administrator will oversee the delivery of a full payroll and benefits administration services to the Lesedi Nuclear Services and all its subsidiaries.

Key Tasks:
  • Ensuring that all necessary paperwork is in place before transactions are loaded on payroll (e.g., contracts, application forms, signed remuneration adjustment letters etc.) and following up with employees where data / forms are missing
  • Ensuring that all required fields on payroll are completed per employee
  • Validating all inputs prior to loading (in terms of SARS requirements, BCEA provisions or company policy) and querying where necessary
  • Checking cost allocations for employees and keeping these updated
  • Completing all inputs on a monthly basis:
        *  New Employees 
        *  Terminations
        *  Remuneration Adjustments
        *  Reimburse km’s / other expenses
        *  Benefit Fund Changes
        *  Personal Details Changes
        *  Banking Detail Changes
  • Checking benefit fund billing statements and dealing with all queries (medical aid, retirement fund, group risk benefits)
  • Reconciling and balancing payroll with prior month and preparing document pack for approval and release.
  • Generating payslips, sealing and sorting these for distribution.
  • Handling all payroll related queries (either from employees or from Finance during their analysis of management accounts).
  • Assisting with all year end processes to ensure are complied with.
  • Assisting with the full tax year end process, uploading of annual PAYE reconciliation to SARS, generating IRP5’s for staff.
  • Assisting with queries from SARS, benefit find advisors / providers and other third-party payment recipients.
  • Generating all reports required.
  • Assisting and providing all required information and assistance to Finance during and external auditors during annual financial yearend audit.
  • Reconciliation of, benefit payments, PAYE and IRP5 / IT3(a) submissions on a monthly basis (or more frequently as required).
  • Preparation of necessary reports.
  • Preparation, submission, and authorisation of all statutory returns, benefit payments and emolument attachment orders.
  • Collating approved payment schedules and preparing necessary EFT requests.
  • Ensuring that payments are made by required dates.
  • Filing of all input documents, payroll reconciliations and supporting documents.
  • EES transaction captured and processed correctly.
  • Draw employee, leave and claims reports correctly.
  • Coach employees on handling ESS functions.
  • Resetting of passwords.
  • Approval of leave and claims requests are approved & processed on payroll timeously.
Qualifications:
  • A relevant tertiary certificate / diploma (Payroll, HR management, Accounting) advantageous
  • SAGE 300 People experience.

Experience:
  • Minimum of 6 - 8 years work experience on VIP / SAGE 300 People Payroll in similar sized organization.
  • Minimum 6- 8 years Payroll related SARS and Time Management exposure.
  • Bookkeeping / accounting exposure will be an advantage.
  • Familiar and up to date with all legislative requirements, including taxation guidelines.

Knowledge:
  • SAGE 300 People Software.
  • Employee Self Service (ESS).
  • Department of Labour Electronic Submissions.
  • ERP Software i.e, IFS.
  • Computer Literate (Advanced Excel, Outlook, Word & Power Point).
  • Knowledge of all relevant legislation and update.

Skills:
  • Processing Input and payment of All payrolls (Salaries/ Wages).
  • Manage salary reports effectively.
  • People skills, handling queries and assisting.
  • Third party and reconciliation of payments.
  • Administration of all hours on Payroll and ERP System.

Behaviours/Personal Attributes:
  • Attention to detail.
  • Numerically strong.
  • Results driven.
  • Quality conscious.
  • Meticulous.
  • Methodical.
  • Trustworthy/Reliable.
  • Have the ability to work as a part of a team in a highly pressurized and extremely deadline driven  environment.
  • Strong administrative and organizational skills.


Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.

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